Ever signed a deal that came back to bite you later? You’re not alone. Whether you’re selling a car, equipment, or business services, a poorly written sales agreement can open the door to misunderstandings, disputes, or even legal trouble. A well-crafted agreement ensures that both parties are on the same page and protects your interests in the long run. If you’ve been searching for tips on how to write a bill of sale or any kind of sales agreement, this guide will help you avoid the most common mistakes people make and show you how to do it right.
1. Skipping the Basics
One of the most common slip-ups is forgetting to include the basics—names, dates, item descriptions, and payment terms. These might seem obvious, but missing even one detail can make the entire agreement invalid or cause confusion down the line. Always start with the essential information to build a solid foundation.
2. Being Vague About the Item or Service
A vague description of what’s being sold can lead to major issues. Instead of saying “used laptop,” write “2019 Dell Inspiron, serial number XYZ123, in working condition.” Vagueness leaves too much room for interpretation, which can quickly become disagreements if expectations don’t match reality. Specifics build trust and clarity.
3. Ignoring Payment Details
Leaving out payment terms is like jumping into a deal blindfolded. You must mention the amount, payment method, due date, and whether partial payments are allowed. If a deposit is involved, mention it. Ambiguity around money can easily lead to delayed payments or disputes between parties. This avoids any future “he said, she said” moments.
4. Not Including Terms for Breach or Cancellation
Things don’t always go as planned. Without mentioning what happens if either party backs out or breaks the terms, you’re left unprotected. Always include a section about cancellations, penalties, or legal actions that may follow if someone doesn’t hold up their end.
5. Forgetting to Include Signatures
You’d be surprised how many people forget this step. A sales agreement without signatures is just a draft—it holds no legal weight. Both parties must sign, and it’s even better if you date the document and have witnesses or a notary, especially for high-value deals. Without signatures, proving mutual consent to the terms is nearly impossible.
6. Failing to Comply with Local Laws
Sales laws vary by state and country. What’s valid in one place might not be enforceable in another. If you’re unsure, it’s a good idea to check local regulations or consult a legal expert. Failing to do so could render your agreement useless in a legal dispute. Complying with the law keeps your agreement safe and sound.
7. Not Keeping a Copy
After all that effort, not keeping a signed copy for yourself is a big mistake. Each party should have a copy for their records. This ensures that if a dispute arises, you have proof of the agreed terms. Without it, you may struggle to prove what was agreed upon. Cloud storage or secure digital platforms can keep it safe.
Writing a solid sales agreement doesn’t have to be complicated, but it does require attention to detail. Avoiding common mistakes like skipping essential details, ignoring payment terms, or failing to get signatures can save you from future headaches. Whether you’re learning how to draft a simple agreement or figuring out how to write a bill of sale, doing it right the first time matters. With tools and templates from companies like Adobe, creating legally sound documents is now easier.
